The short version
Your inbox, ordering, handover, review asks and paperwork get done for you, not left for a Sunday night. This is the office-admin build: emails sorted with replies drafted for one-click approval, supplier orders raised from a photo, handover packs off a walk-through, review asks that go out on their own, and SafeWork and insurance paperwork filed as you go. Typically 15+ hours a week back across the office.
What does a week look like with the admin handled?
Here’s the week this is built to give you. Nobody’s typing quotes at 9pm. Nobody’s chasing a supplier on Friday afternoon. The office runs the same trade, with the slow, repetitive bits handed to something that doesn’t get tired, forget, or need a day off.
A clear read on the business before the ute’s loaded
Quoted, pending, won and still owing, on your phone before the kettle’s on. No chasing anyone for numbers.
Your inbox sorted before you open it
Every email read, sized up and a reply drafted. Your office checks it and hits send. Nothing sits for three days.
A photo becomes the order
Snap what’s short on site. It goes to the supplier, comes back confirmed, and ticks itself off when the delivery lands.
Walk the job, out comes the handover
A tidy defect list and client handover pack, ready half an hour after the walk-through, not a weekend of typing.
The good word keeps coming
After every job, the review and referral ask goes out on its own. Nobody has to remember to send it.
SafeWork and insurance stay filed
Site paperwork and insurance documents filed as the job runs. When the insurer or SafeWork asks, it’s already there.
Is this here to replace my office person?
No. Straight up, no.
The rubbish jobs come off them, not their job. Typing quotes at 9pm, chasing suppliers, filing paperwork, that’s what goes. What’s left is the calls only a person should take, the judgement, and running a tighter office than before. We train them to run it.
What this doesn’t do
- Doesn’t read your office person out of a job
- Doesn’t make decisions on their behalf
- Doesn’t talk to your customers pretending to be them
- Doesn’t turn up without training them first
What it actually does
- Takes the repetitive typing and chasing off their plate
- Hands them a finished draft to check, not a blank page
- Trains them to run it, not just watch it run
- Makes them the one person in the office who knows how it all works
They end up the most valuable person in the office, not the least.
What does it hand back?
This is what a half-day audit usually turns up for the office, not a promise for your specific business. Your own numbers come out of your audit, in writing, before you spend a dollar on the build.
Figures are what a half-day audit usually turns up, not a guarantee for your business specifically. See the guarantee terms for what’s written down. Last reviewed July 2026.
What does it cost?
Same ladder as everything else we build: a refundable audit first, a fixed-price build, then a subscription to keep it running. No big-bang project, no betting the office on it.
We find the admin costing you the most
Matt and Jayden walk your office and your inbox for half a day. A week later you get the 8–12 spots costing the most, in hours and dollars.
No 3 fixes worth $20k+ a year each? Full refund.We build the pieces that matter most
We build the admin fixes from your audit into your business over 90 days, wired into AroFlo or ServiceM8, and train your office to run them.
At least 15 hours a week back by day 90, or we keep working free for another 30.We keep it running
Your $1,500/month subscription keeps it all running, adds to it as your business changes, and puts your office on the phone to us whenever something needs a fix.
Your subscription keeps it all running, sharp and supported.Who is this for, and who should skip it?
We’d rather tell you straight than take money for a build that won’t pay off. This is who it’s built for, and who should hold off for now.
This fits your business if
- You’re on the tools, and the office is one person doing everything
- You already pay for AroFlo, ServiceM8 or Simpro and use a quarter of it
- Email, ordering, handover and paperwork eat your nights, not your days
- You want your office trained to run it, not replaced by it
This isn’t for you yet if
- You haven’t picked a job-management system yet
- You’re a one-person outfit with no office to hand admin to
- You want a fully custom build outside a fixed 90-day scope
- You’re not ready for a $1,500/month subscription to keep it running
Common questions
Will this replace my office person? +
No. It takes the rubbish jobs off them: typing quotes at 9pm, chasing suppliers, filing paperwork. What’s left is the judgement calls and the customers who need a person. We train them to run what we build, and they end up the most valuable person in the office, not the least.
What exactly counts as business admin here? +
The office side, not the tools side: the inbox, supplier ordering, job handover packs, review and referral asks, and SafeWork or insurance paperwork. Missed calls have their own build, and so does quoting. See the phone answering service ›
Does it work with AroFlo or ServiceM8? +
Yes, that’s the point. We wire it into the job-management software you already pay for, so the admin lands where your office already works instead of a new login to learn. Get more from AroFlo or ServiceM8 ›
What does it actually cost? +
A $1,500 refundable audit, then a fixed $18,000 build over 90 days, then a $1,500/month subscription (12-month commitment) to keep it running. The audit is refunded in full if we don’t find three fixes worth $20,000 or more a year each.
What if it doesn’t work? +
The build comes with a written 90-day guarantee: at least 15 hours a week back, or we keep working free for another 30 days. Read the full guarantee terms ›
How is this different from a generalist AI consultant? +
A generalist consultant typically charges a $2,000–$8,000 a month retainer and hands you advice. We build the admin fixes into your business, wire them into AroFlo or ServiceM8, and train your office to run them. See the full comparison ›
How much time does it actually save? +
Typically 15 or more hours a week back across the office once the fixes are running, with 6 to 10 of that from the inbox alone. Your audit gives you your own numbers before you spend anything on the build.
Ready to get your office back?
Book 15 minutes with Matt. Tell him what’s eating your office’s week and he’ll say straight whether it’s worth doing properly.
Book a call with Matt ›